Appleby Camps

Payment Options
Families have two payment options available: credit card and electronic cheque (eCheque). Payment via eCheque is an electronic version of a paper cheque used to make payments online. eCheques incur no transaction fees and is a convenient and secure method available to anyone with a bank account. With the new eCheque option available, payments made by credit card will now incur a 2.4% fee per transaction. Detailed instructions for both payment options are included upon checkout.

Waitlist Policy
To help place as many campers into programs (and off of waitlists) as possible, we are introducing changes to the waitlist policy for both March Break and Summer Camp programming. When families are contacted by the Camp Office with news of an available spot in one of their waitlisted camps, they will have the choice to either accept or decline the offer, at which time all other spaces their camper is waitlisted for in that week will be released. Families will not have the option to decline one waitlisted spot, in the hope of getting into another camp. So please select your camps (and waitlists) carefully! Thank you for your cooperation in helping us get as many campers in their top choice of programs.

Refund Policy

Notice of Participant withdrawal must be made in writing to the Camps office if attending Camp (camps@Appleby.on.ca) or the Academic office if attending Enrichment or Credit programming (academy@appleby.on.ca)  

In a change from our previous policy, all registration cancellations are now subject to a $100 non-refundable fee per week of programming, which will be retained from the total registration amount. This fee applies regardless of the date of cancellation. The remaining balance, if applicable, will be refunded according to our standard cancellation procedures. 

Cancellations to Camp, Enrichment, ESL Day or Credit programs received after May 1, 2026 will not receive a refund. Exceptions to this policy are only given with proof of a medical emergency supported by certification from a legally qualified medical practitioner not related to the Participant, submitted to the appropriate office (Camps/Academies) by the final date of programming. Refunds will not be provided for inclement weather or for days of the program not attended. Changes to the program and/or program weeks must be requested a minimum of 30 days prior to the first day of the program and are accommodated pending availability. 

Cancellations to Before & After Care can be made up until 2 weeks prior to the start of programming, i.e., Before & After Care for Week 4 may be made up until the Friday of Week 2, etc.  

Appleby College Camps & Academies will do everything possible to avoid program cancellations, though we reserve the right to cancel a course due to unforeseen circumstances or if the minimum enrollment is not met. In either of these instances, we will accommodate Participants in an alternate program/alternate week or provide a full refund. Refunds will be made via the original payment method used. Note that the 2.4% processing fee originally charged cannot be refunded.

Please note: Full refunds for all March Break Camp Programs will be issued for any cancellations received up to and including February​ 1​, 2025​.

Vaccination Policy

Appleby College Summer Programs
Appleby College is committed to ensuring the health and well-being of campers, students & staff as our first priority. As such, it is important that all campers, students & staff confirm the status of their vaccinations.
Routine Immunization Policy
The Ontario Ministry of Health recommends the following Publicly Funded Immunization schedule:
Link to Immunization Schedule

If there is an outbreak of a disease targeted by Ontario’s routine vaccination program (e.g. measles), the following individuals will be sent home at their own expense:
Any camper, student or staff member who:
a) is unvaccinated;
b) has followed an atypical vaccination schedule;
c) has not provided an immunization record
Removal from Appleby Summer Programs will be for an isolation period determined by the Ontario Ministry of Health. No refunds will be issued for time missed in program. Staff salary will be prorated to the date of departure. All transportation costs incurred will be the responsibility of the camper parent/guardian or staff member, if applicable.