Health & Safety Protocols
Appleby College has established rigorous health & safety protocols consistent with the advice and guidance of Halton Public Health, the Ontario Ministry of Education and the Ontario Ministry of Health and address the following areas: Healthy Classrooms, Healthy Buildings, Healthy Policies and Healthy Schedules.
Summary of Protocols
- Masks to be worn at all times indoors and in the classroom
- Teachers to wear Personal Protective Equipment
- Wash hands immediately before: leaving home, leaving the classroom, eating, touching shared objects, touching one’s face, and leaving school
- Wash hands immediately after: arriving at school, entering classroom, finishing lunch, touching shared objects, using the bathroom, coughing, sneezing, and blowing one’s nose, and arriving at home
- Use hand sanitizer when washing hands is not possible
- Maintain two-metre physical distancing
- Replace hugs, handshakes, and high-fives with smiles, waves, and thumbs-ups
- Keep class groups as distinct and separate as possible
- Avoid large groups and gatherings, both in and outside of school
Students and visitors to campus will be expected to wear at a minimum a 2-ply cloth face mask at all times while indoors and outdoors when physical distancing of two metres is not possible. Students will be required to wear a clean mask every day. At the start of the school year students will be provided with a mask, but will be responsible for providing their own additional masks. Cloth masks available for purchase through the College Shop. Exemptions to wearing a non-medical face mask:
- The person is unable to wear the face mask because it would inhibit their breathing for medical reasons.
- The person cannot safely wear a face mask for any other medical reasons, such as having respiratory disease, cognitive difficulties or difficulties in hearing or processing information.
- For religious reasons, the person cannot wear a face mask or cannot wear a face mask in a manner which would properly control the source.
We expect our community to practise strong social hygiene practises including regular handwashing and minimal touching of hands to face. Handwashing is the single most important thing we can do to prevent pathogens from entering the body and causing illness. Regular hand-cleaning with warm water and soap, or an alcohol-based hand rub (ABHR) containing at least 70 per cent alcohol, for 20 seconds will reduce the risk infection in both children and adults. To promote hand hygiene over 250 ABHR dispensers are located around the school at entrances, exits, stairwells, common spaces, living spaces, and inside every classroom. With support from health services, faculty will teach students about why, how and when to clean hands, and to cover coughs and sneezes.
One unique challenge to mitigating the spread of the virus is school uniforms—particularly those items which require dry cleaning. To address these concerns Appleby’s dress code for the upcoming school year will be modified with the main uniform consisting of a white polo shirt, kilt with navy knee socks or grey dress pants with navy blue or dark grey socks, navy 1/4 zip crested sweater (optional), and black dress shoes. Students are expected to be in a clean uniform daily.
Students will also be required to have a school blazer but it will not be worn at least between the months of September and January. New students will still be presented a school tie at the start of the year. School ties will not be worn for at least the remainder of 2020 in an attempt to reduce uniform items that are not cleaned often and get dirty easily.
Athletics/Physical Education clothing will consist of athletics windsuit, navy or white Appleby athletics t-shirt, navy Appleby athletics shorts, proper athletics shoes, and white socks. Middle School students who have Physical Education/sport in the morning may wear their athletics windsuit to school for all morning classes and can change over lunch. Middle School students who have Physical Education/sport in the afternoon may wear their athletics windsuit to school for all afternoon classes and can change over lunch from their school uniform into the athletics windsuit.
Hoodies, spirit or House wear, and other Appleby clothing items are not part of the school uniform. Students not in the uniform options above will be required to change.
Summary of Protocols
- Hired additional custodial staff to increase cleaning protocols including cleaning high touch surface 3-4 times per day and performing nightly deep cleans
- Increased training for custodial staff and provide PPE for protection
- Increased fresh air circulation through HVAC systems and replacement of all filters
- Verification of ventilation and filtration performance in select buildings by experts
- Use of plexiglass shielding in areas where additional protection is required (reception, guidance, dining hall, etc) and in the classrooms where beneficial
- Installed touchless infrastructure in many washrooms including taps, toilets and towel dispensers
- Staggered bathroom use and capacity
- Added wayfinding and educational signage throughout all buildings
Do Not Enter
Standing Point Decals
Physical Distancing Decals
Classroom Rules Decals
Room Max Occupancy Decals
Fitness Area Station Decals
Fitness Area Rules Decal
Fitness Area Rules Decal
Health Centre Decals
Health Centre Decals
Hand Dryer Decals
Summary of Protocols
- Establish and reinforce a culture of health, safety, and shared responsibility
- Create and display signs around the school as reminders of rules, roles, and responsibilities
- Establish a team to implement and disseminate COVID-19 policies
- Facilitate contact tracing
- Students and employees to stay home when not feeling well
- Daily self-screening before school
- Strict return to school policy requiring COVID-19 testing any time someone has symptoms, even if mild
- Provide information on where people can go for testing
- Develop a plan for what to do when a case is identified in the school
- Establish a timetable for when someone with COVID-19, and their close contacts, can return to school
- Provide necessary supplies and support systems to continue remote education for students staying home
- Limit parent and visitor access
- Promote work-from-home for administrative duties, where possible
- Advocate for high-risk students and employees
- Re-assign roles if needed to allow staff members to work while staying safe
- Take extra precautions if high-risk students or employees come to school
The free app is available for both Apple and Android devices by searching ‘REACH Boarding' in the applicable app store. Students will be sent an e-mail with a REACH User Setup Wizard link. Clicking the link will bring you to a screen to set a password, follow the instructions provided. Once your password is set, you can complete your daily screening either by using the “REACH Boarding’ app on your mobile device or in a browser on your computer (see download links below).
Click Here to download REACH App for iPhone
Cick here to download REACH App for Android
Click here to download REACH App for your computer
You can watch an instructional video on how to log into the app and complete the screening by clicking here or can view the instructions as a pdf by clicking here.
The purpose of the App is to protect the community by screening out individuals who may have COVID or been exposed to it, requiring anyone that answers ‘yes’ to a question to stay home/or in the health centre/dorm.
The screening asks such questions as "Please indicate ‘yes’ for any symptom that you have" (a list of 15 common COVID-19 symptoms is included), "Within the past 14-days have you or a member of your household been in close contact with any person who is a confirmed or probable COVID-19 case or have you or a member of your household been asked to self-isolate by public health authorities or your medical provider?" and "Have you travelled outside of Canada (including the United States) or in a region of Canada with a high rate of COVID-19 infections in the past 14 days?"
Upon completing the daily screening survey, the app will indicate whether you can come to school or must stay home (if you are a day student/local boarder/distant boarder without a local guardian), or stay in the Health Centre or your dorm (if you are a distant boarder without a local guardian). For distant boarders, the Health Centre will guide you on whether you will stay in the Health Centre or in your dorm room.
If you receive a GREEN badge, you have passed the daily screening survey and may attend campus. If you receive a YELLOW or RED badge, you have failed the screening survey and must stay away from campus as noted above. You may be required to show your GREEN badge to get on the bus to come to school, to attend class, and to attend other school activities and functions.
Completion of the daily screening app each day is a requirement. If you intentionally do not complete it, you will be contravening a school policy and the school will have to follow up.
Visitor (including parent) access will be limited to the school and all visitors will also be required to undergo screening before entry.
If you have any questions regarding the screening app, please e-mail the Appleby IT department at firstname.lastname@example.org.
All Appleby College students are required to complete the school’s COVID-19 Safety Course prior to their first day of return to campus. Please follow the instructions below on how to access the online course which only takes a few minutes to complete:
- Click on the following link to access the course: https://appleby.instructure.com/courses/193
- Enter your Appleby credentials
The Health Centre team has been consulting a variety experts and systems as they develop more detailed protocol for managing cases. This has included working with the school doctor to outline sampling approaches allowing the Health Centre to take swabs from boarding students and forward them to either public or private labs (a fee-for-service arrangement has been established with Dynacare, if required) for processing. There is significant focus being placed on the protocols for case management, including differences between an individual being symptomatic (especially during cold and flu season) and the likelihood of COVID, as well as care and quarantining implications for different scenarios. This is an area Halton Public Health has offered to work with our Health Centre team, recognizing our uncommon situation as a school with a full Health Centre team, including an onsite school doctor, and a significant residential population of minors over whom we hold in loco parentis responsibility. Halton Public Health indicated that over the next few weeks, they will release guidelines with respect to what constitutes an outbreak and the scope of management. We have made additional provision for a case management and tracing specialist, who will work with a team of redeployed staff to assist in these situations.
All students, employees and parents are strongly encouraged to download the Government of Canada's Tracing App by clicking here.
Day students who are ill or are exhibiting symptoms of COVID-19 will be asked to remain at home under the care and supervision of their parents. Local boarders who are ill or are exhibiting symptoms of COVID-19 will be asked to return to their home and to remain there under the care and supervision of their parents. Distant boarders who are ill or exhibiting symptoms of COVID-19 will be isolated in a building away from other students and faculty and cared for by Health Centre staff.
While a student or employee suspected of having COVID-19 is waiting for test results they must be in isolation and cannot attend school in person. The individual can attend school virtually if they feel well enough to participate.
Individuals who have had a COVID-19 test because of symptoms, but who test negative should not return to school until at least 24 hours after their symptoms have resolved.
Where a student or employee has tested positive for COVID-19, the Halton Public Health will be in contact with the school to provide further direction on returning to school. Students and employees will need to be symptom free for 24 hours before returning. You will be asked to provide proof of medical clearance.
Summary of Protocols
- Manage transition times and locations
- Set up separate entrances and exits for different groups of students when possible
- Use well-marked lines on the floor to encourage physical distancing and indicate direction of travel
- Use student classrooms or other school locations as temporary lunchrooms to facilitate group distancing
- Stagger lunchtimes and clean and disinfect surfaces between groups
- Maintain physical distance between individuals eating lunch together
- Package school-provided meals instead of serving food buffet-style
- Open all windows on buses, even a little, and even in bad weather
- Reduce the number of students in each school bus to allow for physical distancing
- Encourage walking, biking, or use of personal vehicles
We are moving to a semester HyFlex model for the 2020-2021 school year. In the semester model, the school year will be divided into a Fall semester that will run from September to January and a Spring semester that will run from February to June. First term semester exams will take place in January and second semester exams in June.
Students will participate in four daily teaching blocks with all courses having classes every day. We know that many students struggle trying to manage 6-8 courses in a remote model, so a semester system will work better for most high school students if there is the prospect of shifting back and forth between on campus and remote/on-line. The school day for Upper and Senior school students will begin daily at 8:30 a.m. Classes will end at 3:50 p.m and will be followed by co-curriculars and clubs.
The HyFlex model will allow members of each class to alternate between being on campus/in-class and participating remotely by video teleconference. We plan to install technology in each classroom that will allow for high quality, synchronous participation of those physically in the classroom with those on-line. Assuming two-metre distancing and the resultant decline in classroom capacities by well over 50%, we expect to start the year with students alternating day-to-day (i.e. 50% on campus and 50% on-line, so over a 10-day cycle, students will be in person for five days). Exceptions will be made for circumstances such as those who are immuno-compromised, ill and quarantining. The classes will be recorded and also made available on an asynchronous basis. The HyFlex model allows us to shift based on changing parameters. So, if the school is closed for a few weeks, it will easily pivot to a fully remote/on-line model If the social distancing requirement is reduced to 1.5 metres, we can move from a 50/50 split to a 75/25 split. It also works for students who cannot attend in person due to health issues, while also easily adjusting to a return to 100% students attending daily.
Over the summer, we have created two types of HyFlex classrooms on campus:
HyFlex Full - an immersive experience with a dedicated display for remote users which allows them to interact with the class remotely, integrated audio/video and a Zoom room console. Most classrooms use this type of setup to maximize the in-person and remote student experience.
Hyflex Lite - a high definition camera, mic and speaker is used in collaboration with a teachers laptop, from which they host their zoom class. This is generally used in the Middle School Village and smaller classroom settings.
In designing this year's routes we have worked closely with our bussing provider, Attridge Transportation. We have also followed the guidelines issued by the Government of Canada and the Province of Ontario to ensure all public health, safety and transportation protocols for school bus operations are being followed. This includes various factors such as physical distancing, cleaning and hygiene measures and the use of personal protective equipment by students and drivers.
As we indicated previously, for this school year we will be implementing a zone pick-up and drop-off model. The primary reason for the introduction of this approach is to reduce the travel time for students from over an hour in most cases to approximately 40 minutes. The model will also provide us with the flexibility to adapt to changing conditions associated with the pandemic that would impact our school programme. In identifying the zone pick-up locations we have done our utmost to place them in locations that are convenient and in proximity to families on each route.
We will also require students to adhere to a number of rules prior to and while they are on the bus. Including:
- Students will need to arrive at their pick-up location 10 minutes prior to their designated pick-up time.
- Students will be expected to physically distance while waiting at zone pick-up locations.
- Prior to boarding the bus each day, students will be required to undergo daily screening via an app to help determine COVID-19 symptoms, and will be asked to sanitize their hands upon entering.
- When on the bus, students will have assigned seating, will be required to wear a face mask, and upon arrival to school will exit the bus in an orderly fashion as directed by their driver.
- Buses will be disinfected prior to and following each morning, early and late bus run.